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Guide
How to use the parts of UseHourly that are easy to misunderstand. The obvious things are left out.
Logging time
- Typing a time quicklyThe shapes UseHourly understands, and what a plain number means.
- The timerOne timer at a time, how it rounds, and what you need a connection for.
- Non-billable days and projectsTime you track but never charge for, and what it is left out of.
- Moving, merging and adding to several daysFixing time that went on the wrong project or day, and filling many days at once.
- Project budgetsSet a limit in hours or money and get a warning before you pass it.
- Time entries from your calendarConnect Google Calendar, import a calendar file or connect a private calendar address, and each day shows its meetings ready to log in one tap.
Invoices and money
- Making an invoiceWhat goes into an invoice, why a $0 one is blocked, and what stays fixed afterwards.
- Choosing your currencyPick your usual currency, bill a client in a different one, and why each locks after its first invoice.
- Rounding time on invoicesBill in 6, 15 or 30 minute steps, with a minimum, for one client.
- Marking paid and the year summaryWhat "earned", "invoiced" and "received" mean on the Year summary.
- Sending an invoice and overdue remindersEmail it to your client or share a private link, and what the client sees.
Sharing and exporting
- Share & export: which option do I use?Excel, a date range, everything at once, or a timesheet your client can approve.
- Client sign-off timesheetsSend hours to a client to review and approve, without showing money.
- Sending invoices to Xero or QuickBooksDownload a file your accounting app can import.
- Importing from Toggl, Clockify or a CSVBring your history in, and why importing twice is safe.
On every device
Team and assistants
- Inviting someone to log time on your clientsWhat a team member can and cannot see, and how to remove them.
- Connecting an AI assistant (Claude, Cursor)Let an assistant log your time and make invoices, with the access you choose.
- Polishing descriptions with your own AI keyTurn a rough note into a clear line with your own Anthropic or OpenAI key, and what is sent.
Your data and account
- Archiving clients and projectsHide finished work from the pickers without losing its history.
- The sample-data demoWhat the demo is, and how to keep your work when you make a real account.
- The Friday reminder emailAn optional weekly nudge to log your hours.
- Taking your data out, or deleting your accountDownload everything first; deleting removes your data straight away.
Short answers to common questions are in the FAQ.